How to tackle different applications manually
Completing application forms can often feel overwhelming, especially when juggling multiple applications for universities, public sector organizations, and private companies. It’s important to understand the differences between these forms to effectively tailor your skills and experiences for each specific area of employment. This article explores various types of application forms, comparing university applications with those from other organizations, while offering tips for making the process smoother.
University application forms typically follow a standard process, where the form can be used for a variety of positions such as academic, administrative, managerial, research, and technical roles. Applicants usually need to specify the job title and reference number at the beginning of the form. The form generally includes two main sections: personal data and supporting information. Personal data typically involves basic details such as name, date of birth, contact information, and sometimes working or visa status, as well as equal opportunities information like gender, nationality, ethnic origin, and disability. Supporting information is divided into three categories: Educational and Professional History, Personal Statement, and References. Educational and Professional History outlines your qualifications, training, employment history, and memberships with professional bodies. Some forms require a simple chronological list with dates, institutions, and outcomes, while others may ask for more detailed descriptions of your academic subjects or job responsibilities. The Personal Statement, or Supporting Evidence, is the most crucial and potentially challenging part of the application. This section allows you to highlight your skills and experiences, aligning them with the job requirements listed in the advertisement. It’s important to provide concrete examples of how your qualifications meet the job’s essential and desirable criteria. Finally, some forms request references, asking for basic information about your referees or more detailed references, depending on the institution. If applying for a studentship, you may also need to mention the funding sources you’re applying to. Additionally, some universities may not accept CVs, while others may ask you to attach one for supplementary details.
In contrast, application processes for other public sector organizations and private companies vary, ranging from a simple CV and cover letter to more complex application forms. The structure and complexity of the application depend on the size and type of the organization, the industry, and their recruitment policies. Four common types of application processes include: Type 1, which involves submitting a CV and cover letter, tailored to the job requirements; Type 2, a standard application form that asks for basic personal, educational, and professional information, along with a personal statement; Type 3, an initial conversation, where some organizations prefer a phone call before submitting any written materials, giving both parties a chance to learn more about the vacancy and the applicant; and Type 4, a competency-based application form, often used by commercial companies, where applicants must answer specific questions related to skills and experiences required for the role, such as problem-solving or teamwork examples.
To successfully complete any application form, it’s essential to demonstrate that you possess the right skills and qualities for the role. Begin by analyzing your strengths without referring to job descriptions or application forms. List all the skills, qualities, experiences, and interests that describe you, and ensure each point is backed by real-life examples from your professional or personal life. Organize these examples using the STAR (Situation, Task, Action, Result) method to help tailor your responses to specific questions. This process will not only make application writing easier but also prepare you for interviews. Although it may take time initially to reflect and organize your experiences, it will ultimately save time and help you approach each application with confidence, making you more familiar with your own qualifications and abilities.